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MUMS

“It’s great! The dashboard is a really useful idea, I’ve been scrolling through some of the items that we have ordered recently, it’s just so handy to have everything in front of me. All in all, I’d say it’s brilliant.”
Administration Assistant, Utilita Energy on the 2018 MUMS refresh.
High Level Overview

Our online platform, MUMS, was among the first of its kind and has grown considerably, catering to the needs of the most complex multi-industry conglomerates yet it can be streamilined to fit the simplest of processes.

  • Fast.
  • User-Friendly.
  • Mobile-Friendly.
  • Powerful.
  • Informative.
  • Unlimited number of sites.
  • Unlimited number of Wearers.
  • Wearer product setups by role (job function / grade / worker type).
  • Full back-office integration to Mathias home base.
  • RESTful (API documentation available upon request).
  • Evolving - custom built and maintained to cater for the needs of our customers.
  • Customisable.

Click the headings below to see more.

Users

The system can cater for different kinds of users that are subject to a multitude of rights.

  • Admin users - can see / do everything.
  • Restricted users - can only see / do what YOU specify.
  • User Wearers - users who can place orders only for themselves.
  • Limit spend via Budget Controls.
  • Limit spend via Usage Controls (e.g. limited amount of footwear in a period).
Order Types

No two businesses operate the same way. To help with ease of ordering / invoice administration we offer a multitude of options when placing orders.

  • Stock Ordering.
  • Ordering on behalf of Wearers by site.
  • Wearers ordering for themselves.
  • Optional authorisation chain.
  • Optional hard copy P/O requirement to help with invoice clearance.
  • Optional Purchase Order validation to help with invoice clearance.
  • Optional rolling P/O auto allocation.
  • Optional automatic allocation of internal key for consolidation purposes.

All orders are Man Pack packaged and labelled* by default at zero extra cost.

*We coined the term 'Man Pack' in 2002 and have been shipping orders this way by default ever since - others merely imitate.

Ordering

MUMS has a powerful basket system that gives you many ways to quickly get the products you need ordered.

  • Choose products by Category or use the powerful search feature.
  • Allocate complete Kits via a simple size configuration form - you tell it the sizes, it knows the products.
  • Product selections are defined by Wearer role - Secretaries won't see ear defenders, etc.
  • Favourites - add products you order all the time to Favourites - the system knows which ones apply to which role!
  • Stock Holding - Sites can have a 'Stock' entity.
Order Pad - quickly add products from:
  • Favourites.
  • Wearer History.
Rollout Management

The challenges presented by rolling out rebranded uniform / campaign wear / new contracts can be a logistical nightmare. To help with this we built rollout managment functionality directly into MUMS.

The system helps with rollouts by:
  • Collate rollout allocations for thousands of Wearers accross hundreds of sites.
  • Use historical usage to set default sizes (where possible) - but allow them to be changed and confirmed.
  • Give specific users access to administer rollout information for specific sites.
  • Give Wearers the ability to log in to select and confirm their own items!
  • View information about which sites are left to complete their selections.
  • View information about which wearers at which sites are left to complete their selections.
  • View high level information about overall status of selections with daily emailed reports also available.
  • Once rolled out, allow users to confirm they have received and are happy with their items.
  • co-ordinate exchanges.
  • View high level information about overall status of uniform rolled out and in use.
In conjunction with our dedicated roll out personel we have the tools and the ability to make any rollout a breeze.
For Nerds

The MUMS platform is custom built and maintained by Mathias - our hands are not tied by third parties and the development of MUMS is an open ended journey that we travel with our Customers. We integrate with many organisations through various technologies and we have also developed our own RESTful API for outside integration with MUMS that allows our customers to build seamless integrations into their existing Enterprise Resource Planning or Intranet solutions.

The API currently allows developers to

  • Pull sites
  • Pull wearers
  • Pull products
  • Pull orders
  • Pull despatch data
  • Pull tracking information
  • Raise orders

The login used for the API is subject to the same rights management as if logged in to the MUMS system itself.

The Mathias Gateway API documentation is available for existing customers upon request.

The API is currently being used by a blue-chip customer for updating engineer devices in the field, internally by the MUMS system itself and an in-development Android / IOS app for the 'user wearer' class of MUMS users.

On the API, one integration team had this to say:

"We have this week launched an API in which the technicians are able to view their data in the field. The next iteration will include a live update of the points ensuring the techs are not able to over order. All of this was made possible through the data and work you have shared with us."
Operational Improvement Manager
“I love it. It’s extremely user friendly and easy to navigate.”
Call Centre Operations, Utilita Energy on the 2018 MUMS refresh

 Find out more about how Mathias and our MUMS platform can benefit your organisation today, call us on 0117 9822080 now!